Fire Standby Coverage Request


Request Fire Standby Coverage for Your Event


The Bergheim Volunteer Fire Department is proud to support our community by offering fire standby coverage for special events such as fireworks displays, large gatherings, public celebrations, and private functions.

This service ensures a trained team and emergency apparatus are onsite, ready to respond in case of an incident — enhancing safety and meeting regulatory requirements.


Permit Requirement:

If your event requires regulatory approval (e.g., fireworks, pyrotechnics, tents, or public assembly permits), you must provide copies of all necessary permits (such as those from the Fire Marshal's Office) before your standby request can be approved.


Fee Structure:

Event organizers, venues, or contractors are responsible for the following fees:

Apparatus Standby Fees:

Apparatus Type Hourly Rate
Fire Engine $100.00
Brush Truck $100.00
Command/Support Vehicle $100.00

Personnel Standby Fees:

Role Hourly Rate Notes
Firefighter $50.00 1-hour minimum
Driver/Operator $50.00 Required for apparatus response
Officer/Supervisor $50.00 Required for multi-unit events or at Department's discretion

Minimum staffing per apparatus: 1 Driver/Operator + 1 Firefighter

Billing Terms: 1-hour minimum per assignment; billed in full-hour increments.

Full payment due 48 hours prior to the event.

! Cancellation Policy:

  • Cancel with 48+ hours notice: No fee
  • Cancel within 48 hours of the event: 50% of the estimated fee will be charged


Fee Waiver & Community Exemptions

Fee waivers may be granted at the discretion of the Fire Chief or an authorized designee.


Exempt Events Include:

  • National Night Out
  • Department-sponsored parades or festivals
  • Public fire prevention or educational events
  • HOA annual picnics


How to Request Standby Coverage

  1. Submit the online request below at least 7 days before your event.
  2. Include all necessary permits or documentation.
  3. Receive an estimate or invoice.
  4. Complete payment (due 48 hours before event).


Contact Us

Bergheim Volunteer Fire Department
📞 830-336-2590
✉️ 
info@bergheimvfd.org

Fire Standby Event Request Form